Prompt Title: Conference room

I'm sorry, but as an AI language model, I don't have access to any previous scripts or data that were shared with you. Additionally, I don't have the ability to access your previous sessions or any information related to your Google Forms.

If you need assistance with writing a Python script for Google Forms, I would be happy to help you. Just let me know what specific task you are trying to accomplish with the script, and I'll do my best to provide guidance.

Sure, I can help you with that. Here's a Python script that reads the data from the Google Sheet and generates an email with the current status of the conference rooms.

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials
import smtplib
from email.mime.multipart import MIMEMultipart
from email.mime.text import MIMEText

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Open the Google Sheet containing the conference room data
sheet = client.open('Conference Room Status').sheet1

# Get the data from the sheet
data = sheet.get_all_records()

# Group the data by floor
floors = {}
for row in data:
    floor = row['Floor']
    if floor not in floors:
        floors[floor] = []
    floors[floor].append(row)

# Generate the email body
body = ''
for floor, rooms in floors.items():
    body += f'Floor {floor}:\n'
    for room in rooms:
        status = room['Status']
        remarks = room['Remarks']
        body += f'{room["Room"]} - {status}'
        if remarks:
            body += f' ({remarks})'
        body += '\n'
    body += '\n'

# Set up the email message
msg = MIMEMultipart()
msg['From'] = '[email protected]'
msg['To'] = '[email protected]'
msg['Subject'] = 'Conference Room Status'

# Add the email body to the message
msg.attach(MIMEText(body, 'plain'))

# Send the email
with smtplib.SMTP('smtp.gmail.com', 587) as smtp:
    smtp.starttls()
    smtp.login('[email protected]', 'your_password')
    smtp.send_message(msg)

Here are the steps to use this script:

1. Make sure you have the required Python modules installed: gspread, oauth2client, and smtplib.
2. Create a new file called credentials.json in the same directory as the Python script. This file should contain the credentials for accessing the Google Sheet. You can find instructions on how to create these credentials here: https://gspread.readthedocs.io/en/latest/oauth2.html.
3. Replace the placeholder values in the script with your actual email addresses and passwords.
4. Run the script.

This script reads the data from the Google Sheet and groups it by floor. It then generates an email body that lists the conference rooms on each floor and their current status, along with any remarks. Finally, it sends the email to the non-IT team using SMTP.

In that case, you can modify the script I provided to group the rooms by their floor names. Here's the updated script:

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials
import smtplib
from email.mime.multipart import MIMEMultipart
from email.mime.text import MIMEText

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Open the Google Sheet containing the conference room data
sheet = client.open('Conference Room Status').sheet1

# Get the data from the sheet
data = sheet.get_all_records()

# Group the data by floor
floors = {}
for row in data:
    room_name = row['Room']
    floor = room_name.split('-')[0].strip()  # Extract the floor name from the room name
    if floor not in floors:
        floors[floor] = []
    floors[floor].append(row)

# Generate the email body
body = ''
for floor, rooms in floors.items():
    body += f'{floor}:\n'
    for room in rooms:
        status = room['Status']
        remarks = room['Remarks']
        body += f'{room["Room"]} - {status}'
        if remarks:
            body += f' ({remarks})'
        body += '\n'
    body += '\n'

# Set up the email message
msg = MIMEMultipart()
msg['From'] = '[email protected]'
msg['To'] = '[email protected]'
msg['Subject'] = 'Conference Room Status'

# Add the email body to the message
msg.attach(MIMEText(body, 'plain'))

# Send the email
with smtplib.SMTP('smtp.gmail.com', 587) as smtp:
    smtp.starttls()
    smtp.login('[email protected]', 'your_password')
    smtp.send_message(msg)

In this updated script, we extract the floor name from the room name by splitting the string at the hyphen and taking the first part. This allows us to group the rooms by their floor names, regardless of how they are formatted in the sheet.

Note that you will need to replace 'VTP' in floor = room_name.split('-')[0].strip() with the actual prefix used in your room names.

Sure! Here's the updated script with the Google Sheet link added to the email body:

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials
import smtplib
from email.mime.multipart import MIMEMultipart
from email.mime.text import MIMEText

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Open the Google Sheet containing the conference room data
sheet = client.open('Conference Room Status').sheet1

# Get the data from the sheet
data = sheet.get_all_records()

# Group the data by floor
floors = {}
for row in data:
    room_name = row['Room']
    floor = room_name.split('-')[0].strip()  # Extract the floor name from the room name
    if floor not in floors:
        floors[floor] = []
    floors[floor].append(row)

# Generate the email body
body = ''
for floor, rooms in floors.items():
    body += f'{floor}:\n'
    for room in rooms:
        status = room['Status']
        remarks = room['Remarks']
        body += f'{room["Room"]} - {status}'
        if remarks:
            body += f' ({remarks})'
        body += '\n'
    body += '\n'

# Add the Google Sheet link to the email body
sheet_url = sheet.url
body += f'Google Sheet: {sheet_url}'

# Set up the email message
msg = MIMEMultipart()
msg['From'] = '[email protected]'
msg['To'] = '[email protected]'
msg['Subject'] = 'Conference Room Status'

# Add the email body to the message
msg.attach(MIMEText(body, 'plain'))

# Send the email
with smtplib.SMTP('smtp.gmail.com', 587) as smtp:
    smtp.starttls()
    smtp.login('[email protected]', 'your_password')
    smtp.send_message(msg)

In this updated script, we add the Google Sheet URL to the email body using the sheet.url property. You can replace '[email protected]' and 'your_password' with your actual email address and password, respectively.

I apologize for the confusion. If you want to access the Google Sheet in Python, you can use the gspread library. Here's an updated version of the script that generates an HTML email and includes a link to the Google Sheet that can be accessed in a web browser or programmatically using the gspread library:

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials
import smtplib
from email.mime.multipart import MIMEMultipart
from email.mime.text import MIMEText

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Open the Google Sheet containing the conference room data
sheet = client.open('Conference Room Status').sheet1

# Get the data from the sheet
data = sheet.get_all_records()

# Group the data by floor
floors = {}
for row in data:
    room_name = row['Room']
    floor = room_name.split('-')[0].strip()  # Extract the floor name from the room name
    if floor not in floors:
        floors[floor] = []
    floors[floor].append(row)

# Generate the HTML email body
body = '<html><body>'
for floor, rooms in floors.items():
    body += f'<h2>{floor}:</h2>'
    for room in rooms:
        status = room['Status']
        remarks = room['Remarks']
        body += f'<p>{room["Room"]} - {status}'
        if remarks:
            body += f' ({remarks})'
        body += '</p>'
    body += '<br>'

# Add the link to the Google Sheet to the email body
sheet_url = sheet.url
body += f'<p><a href="{sheet_url}">View the Google Sheet</a></p>'

body += '</body></html>'

# Set up the email message
msg = MIMEMultipart()
msg['From'] = '[email protected]'
msg['To'] = '[email protected]'
msg['Subject'] = 'Conference Room Status'
msg.attach(MIMEText(body, 'html'))

# Send the email
with smtplib.SMTP('smtp.gmail.com', 587) as smtp:
    smtp.starttls()
    smtp.login('[email protected]', 'your_password')
    smtp.send_message(msg)

In this updated script, we generate an HTML email body using string concatenation. The a tag in the email body contains the link to the Google Sheet. You can replace '[email protected]' and 'your_password' with your actual email address and password, respectively.

I see. If you just want to update the Google Sheet and don't need to send an email, you can use the following code:

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Open the Google Sheet containing the conference room data
sheet = client.open('Conference Room Status').sheet1

# Update the status and remarks for a particular room
room_name = 'VTP-3rd Floor - Room 301'
new_status = 'Available'
new_remarks = 'Cleaning in progress'
cell = sheet.find(room_name)
row = cell.row
sheet.update_cell(row, 2, new_status)  # Update the Status column
sheet.update_cell(row, 3, new_remarks)  # Update the Remarks column

Replace 'credentials.json' with the path to your own credentials file. In this example, we assume that the Google Sheet is named 'Conference Room Status' and the sheet containing the data is the first sheet (i.e., sheet1). You can modify the room_name, new_status, and new_remarks variables to update the data for a different room.

Note that you will need to install the gspread and oauth2client libraries if you haven't done so already. You can install them using the following command:

pythonCopy code
pip install gspread oauth2client

I apologize for misunderstanding your question earlier. To update the URL of the Google Sheet in the script instead of hardcoding it, you can use an environment variable to store the URL and access it in the script. Here's an example:

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials

import os

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Get the URL of the Google Sheet from an environment variable
sheet_url = os.environ.get('GOOGLE_SHEET_URL')

# Open the Google Sheet containing the conference room data
sheet = client.open_by_url(sheet_url).sheet1

# Update the status and remarks for a particular room
room_name = 'VTP-3rd Floor - Room 301'
new_status = 'Available'
new_remarks = 'Cleaning in progress'
cell = sheet.find(room_name)
row = cell.row
sheet.update_cell(row, 2, new_status)  # Update the Status column
sheet.update_cell(row, 3, new_remarks)  # Update the Remarks column

In this example, we get the URL of the Google Sheet from an environment variable called GOOGLE_SHEET_URL. You can set this environment variable to the URL of your Google Sheet before running the script. For example, if you're using a Unix-based operating system, you can run the following command in the terminal:

javascriptCopy code
export GOOGLE_SHEET_URL="https://docs.google.com/spreadsheets/d/your_sheet_id/edit"

Replace your_sheet_id with the ID of your Google Sheet. Then, you can run the Python script to update the data in the sheet.

Note that if you're using a different method to set the URL of the Google Sheet (e.g., reading it from a file or getting it from a command-line argument), you can modify the script accordingly to use that method to get the URL.

I apologize for the confusion. Here's a modified version of the script that sends an email with the updated room status and remarks:

pythonCopy code
import gspread
from oauth2client.service_account import ServiceAccountCredentials
import smtplib
from email.mime.text import MIMEText

import os

# Set up the credentials for accessing the Google Sheet
scope = ['https://www.googleapis.com/auth/drive']
creds = ServiceAccountCredentials.from_json_keyfile_name('credentials.json', scope)
client = gspread.authorize(creds)

# Get the URL of the Google Sheet from an environment variable
sheet_url = os.environ.get('GOOGLE_SHEET_URL')

# Open the Google Sheet containing the conference room data
sheet = client.open_by_url(sheet_url).sheet1

# Update the status and remarks for a particular room
room_name = 'VTP-3rd Floor - Room 301'
new_status = 'Available'
new_remarks = 'Cleaning in progress'
cell = sheet.find(room_name)
row = cell.row
sheet.update_cell(row, 2, new_status)  # Update the Status column
sheet.update_cell(row, 3, new_remarks)  # Update the Remarks column

# Get the updated data for all rooms
room_data = sheet.get_all_records()

# Generate an email with the updated room status and remarks
message = MIMEText(str(room_data))
message['Subject'] = 'Conference Room Status Update'
message['From'] = 'your_email_address'
message['To'] = 'recipient_email_address'

# Set up the SMTP server and send the email
smtp_server = 'smtp.gmail.com'
smtp_port = 587
smtp_username = 'your_email_address'
smtp_password = 'your_email_password'
smtp_connection = smtplib.SMTP(smtp_server, smtp_port)
smtp_connection.starttls()
smtp_connection.login(smtp_username, smtp_password)
smtp_connection.sendmail(smtp_username, message['To'], message.as_string())
smtp_connection.quit()

Replace 'credentials.json' with the path to your own credentials file. Set the environment variable GOOGLE_SHEET_URL to the URL of your Google Sheet. Replace 'your_email_address' and 'your_email_password' with your Gmail email address and password, respectively. Replace 'recipient_email_address' with the email address of the person who should receive the email.

This script updates the status and remarks for the room VTP-3rd Floor - Room 301, generates an email with the updated room status and remarks for all rooms in the Google Sheet, and sends the email to the specified recipient. You can modify the code to update different rooms and customize the email message as needed.